For good. For all.

Warehouse Coordinator – Pencils & Paper Program


Pencils & Paper, a program of Jewish Family Services, provides free school supplies to teachers at high poverty schools – ensuring every student the opportunity for academic success and personal growth.  As Warehouse Coordinator, you will be responsible for the general management and organization of the warehouse area, including its inventory and product movement.  JFS is committed to providing services to the community regardless of their faith, national origin, gender identification, or sexual orientation or financial situation.

Part-time position. 15 hours/week. Flexible. $16-$17.50/hr.

Essential Duties and Responsibilities:

  • Accurately receive, sort, count, record inventory donations/supplies in a timely manner.
  • Record any damaged, missing, or faulty donations/supplies.
  • Move the donations/supplies to the correct area in the warehouse, either manually or using mechanical handling equipment.
  • Label donations with identifying information.
  • Break down products as needed.
  • Organize products according to warehouse layouts.
  • Update product storage list. Keep accurate records of donations/supplies, their location, and quantity.
  • Pick up and deliver donations/supplies as needed.
  • Break down boxes and prepare for pick up. Dispose of trash in appropriate outdoor receptacles.
  • Utilize manual and electric pallet jacks and potentially provide training.
  • Assign stocking/material handling tasks to volunteers.
  • Meet routinely with staff and volunteers to discuss improvements, systematic changes, stocking/sorting needs and solutions to run the warehouse more efficiently and effectively.
  • Attend staff meetings.
  • Other duties as assigned.

Required Skills and Abilities:

  • Strong communication and interpersonal skills.
  • Ability to comprehend and follow work instructions and safety methods.
  • Ability to discern numbers and information to sort packages.
  • Ability to use basic tools & equipment such as rolling carts, dock carts, & portable pallet jack.
  • Ability to lift up to 50 pounds.
  • Physical loading, unloading/sorting of packages by hand, including lifting, pushing, pulling, carrying and placing, in a safe and efficient manner.
  • Moving, handling and tracking packages/stock and other materials.
  • Repetitive tasks for 1.5-4-hour shifts.
  • Ability to move and climb a ladder.

Education and Experience: 

  • High School degree or GED. 1-2 years relevant experience.
  • Proficiency in Microsoft Office 365 and other Office products.
  • Must be able to work flexible hours as needed.
  • Excellent interpersonal skills.

The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive. Employees are required to follow appropriate supervisory direction and perform other related duties as required.

Physical Demands/Work Environment:

The physical demands/work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, talk, hear, stand, walk, use hands to type and lift up to 50 lbs. Must be able to operate a portable pallet jack, pack pallets and assist with deliveries. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. Must have a NYS driver’s license and vehicle.

Conveniently submit your application, cover letter, and resume via our secure online platform.

JFS is committed to building a culturally diverse and inclusive environment.

This job description in no way implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job related instructions and to perform any other job related duties requested by any person authorized to give instructions or assignments.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills or abilities.

This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

How to Apply

Download the application and use the form below to send your completed application and resume.

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