For good. For all.

Administrative Coordinator


Professionally manages and oversees the day-to-day activities of senior management including scheduling, board of director committee functions & events, various agency endeavors in an accurate, efficient, customer/client focused and professional manner. Ability to set work priorities, assess those items of a critical nature, and handle sensitive and confidential information. JFS is committed to providing services to the community regardless of their faith, race, national origin, gender identification, or sexual orientation or financial situation.

Full-time position. 37.5 hours/week.  $19-$22/hr.

Essential Duties and Responsibilities:

    • Independently manage meeting schedule of the CEO/President, working with senior leadership, external and internal constituents, board of director members, committee members etc. Ability to assess urgency for meeting requests and determine appropriate timelines. Assure accuracy and efficiency in maintaining calendars. Scribe meeting minutes/notes and distribute as assigned.
    • Manage, coordinate, and support committees of the board of directors.
    • Develop meeting schedules, communicate with committee members, set-up video conference calls as needed.
    • Volunteer Coordination across programs.  Process new volunteer applications and background checks. Track volunteer assignments and hours.  Run quarterly reports of volunteer activity.
    • Assist in preparation of correspondence, special projects/events and volunteers as assigned.
    • Manage donor database. Process donor gift acknowledgements across programs in Donor Perfect Software.
    • Cross-trained with other office personnel.
    • Lunch set-up/clean-up for committee meetings as needed.

The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive. Employees are required to follow appropriate supervisory direction and perform other related duties as required.

Education and Experience: 

Associate degree or equivalent combination of education and experience.  Three years of experience as an executive assistant a plus.  Proficiency in Microsoft Office 365 including Excel, Word, Outlook, PowerPoint.   Experience with Donor Perfect, donation software and Volgistics, volunteer software a plus.  Demonstrated abilities include critical thinking skills, professionalism, ability to maintain confidentiality, ability to work resourcefully.

Physical Demands/Work Environment:

The physical demands/work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is frequently required to sit, talk, hear, stand, walk, use hands to type and/or perform light lifting.  Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.  The noise level in the work environment is usually quiet.

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JFS is committed to building a culturally diverse and inclusive environment.

This job description in no way implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job related instructions and to perform any other job related duties requested by any person authorized to give instructions or assignments.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills or abilities.

This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

How to Apply

Download the application and use the form below to send your completed application and resume.

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